Drink vouchers for company events – which option actually works?
Two drinks each sounds simple until you’re handing out 800 plastic tokens. Here’s how the usual options compare, and what to ask the venue before you choose.
Open bar with a cap
The bar pours until a budget is reached. Easy for guests, but you don’t control who drinks what, and the cap is reached by the people who stand closest to the bar. You learn the result from the invoice.
Plastic tokens or paper tickets
Cheap and familiar. They get lost, shared, counterfeited and forgotten in pockets – and you pay for what the bar counts at the end, which you can’t check. Someone also has to hand them out at the door.
Wristbands
Good for “who may drink” (for example age checks), poor for “how many drinks”. Counting per wristband needs RFID hardware, which is expensive for a single evening.
Digital drink vouchers
Each guest – or each table or department – gets a link with a number of drinks. The bar scans it, the number drops, and it can’t go below zero. You see how many were handed out and how many were used. The catch: the bar has to scan with your system, so agree it with the venue in advance, and they need mobile coverage.
Questions for the venue
- Will your bar staff scan our vouchers on their phones?
- Do you invoice per drink scanned, or per drink poured?
- What happens when a guest’s vouchers are used – do they pay themselves?
- Is there mobile coverage at every bar?
How it works with RONDZA
Create the drinks in RONDZA, one link per department or table, and let team leads pass drinks on as links. Give the venue’s bar a RONDZA bar login for the night. Afterwards you see created, used and left – free during early access.