Promoter guest lists that don’t end in an argument
Promoters bring the crowd – and the most disputes. Clear quotas, a list per promoter and an honest count of who came in fix most of them.
One list per promoter
When promoters text names to a manager who merges them, three things go wrong: names get lost, nobody knows whose guest is whose, and the promoter can’t see their own count. Give every promoter their own list instead – ideally a link they can fill in from their phone without an account.
Quota in people, not names
Set the quota as a number of people. “Makwan +1” uses two spots. This is the fairest way to compare promoters, and it means the club’s capacity plan actually holds.
Make the quota hard: the list refuses names once it’s full. The promoter sees “32 of 40” and plans their own night.
Agree what “came” means
If promoters are paid or ranked by attendance, agree on the rule before the night: does a guest count when checked in at the door, or when added to the list? Checked-in is the only number that reflects the night. With partial check-in, a group of five where three showed up counts as three.
Keep promoters out of each other’s lists
Promoters compete. Each should see only their own names and how many of them are inside – not everyone else’s. The club sees all of it.
Closing and changing quotas
Raise a quota when a promoter is clearly bringing a crowd; lower it when last week’s list was half no-shows. Remove a promoter’s link entirely if needed – as long as none of their guests is inside yet.
How RONDZA handles it
In RONDZA you open the night, create a link per promoter with a quota in people, and send it. Promoters add guests from their phone, the door checks in groups one by one, and you see “inside / on list” per promoter, live. It’s free during early access – create an account.